Despite the fact that prices have decreased a lot for multi-function printers and copiers, some organizations still find the expense of large-capacity, technologically-advanced equipment too extravagant for their finances. In this case, copier rentals make sense, as they allow business owners to make the most of a machine’s features without having to pay the high purchase cost.
The decision on whether to buy or lease a copier/printer begins with assessing an office’s needs. In case your company has a sizable paperwork output, this will require a high-volume multifunctional model which has various components that require upkeep, in which case a rental may be the best choice. A small workplace with fewer staff and fewer document needs could choose to invest in a fewer-featured printer/copier unit.
If your projects require an increased number of copies and/or will be networked to many desks, a high-volume copier/printer might be a good choice. Fortunately, there is a variety of styles and features available for both purchase and rental, based on the requirements that you’ve assessed. Some features include the ability to add paper trays to accommodate an assortment of paper sizes; an auto feeder, helpful when printing huge stacks of paperwork and even an auto sorter. Select machines provide document finishing – stapling, folding or even three-hole punching documents.
Most sophisticated models are also able to send and receive faxes, complete duplex copying operations and come pre-loaded with a code-based security system. This last feature is important in offices with highly confidential or otherwise sensitive documents, and, if there is an issue, it may also be utilized to track employee usage. Every user is required to key in a code when copying or printing which blocks unauthorized usage and enables management to monitor the machine’s operation. An extra benefit of more complicated copiers/printers is image-editing ability. From resizing and rotating to adding watermarks, personalized stamps or borders, this feature can save employees a lot of time. Sorting machinery organize copies in a more convenient manner or employ a series of trays that helps keep copies together.
Black and white machines provide for most, if not all, of an office’s essential documenting functions. A color copier creates bright copies and printouts, perfect for handouts, marketing materials and other presentation-types of documents. Many of these more modern machines and the designated ink also provide higher-quality prints. The cost of replacement ink cartridges is more for color machines, especially if laser copiers and printers. Color copiers are almost as fast as their black and white counterparts and produce a more high-quality product. Offices frequently use a black and white copier for quick, all-purpose usage, and a color inkjet copier/printer for specialty prints, posters and other documents. Once the copying, printing, document preparation and security requirements of an office are determined, the decision on whether to rent or buy is simpler to make. It is important to keep in mind one of the biggest draws of a rental arrangement repair and upgrade capabilities are included in the cost of the monthly agreements. For busy workers who struggle with other office machinery, this added advantage can lead to a huge sigh of relief. Given the capabilities of large-scale, technologically-advanced document centers, copier/printer rentals are the logical option for many workplaces.
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For reliable copier rentals check out Click Copiers in in Phoenix and Atlanta, with over 15 years experience in the industry. They offer hassle-free month to month contracts, personalized service and machines for work groups large and small, without any hidden fees.
